Executive Assistant

KEY RESPONSIBILITIES & DUTIES

• Maintain the RVP and teams’ diary/diaries, arranging meetings, booking meeting rooms/software links.
• Coordinate the RVP and teams’ meetings and conferences, including venue/hotel booking, travel, catering etc.
• Attend meetings, minute/action as required and track/maintain actions to close.
• Creating Power Point, Word and Excel presentations/documents and spreadsheets.
• Prepare and submit expense reports (multi currencies).
• Create and maintain purchase orders to payment of invoices with our EMEA finance team.
• Carry out specific projects and research on behalf of [person/team] Managing information flow in a timely and accurate manner.
• Maintain offices systems, data management and electronic filing as needed.
• Other ad hoc duties as required by the RVP and team which will develop in line with the needs of the business and position holder capability.
• Requirement to work from the assigned Monster office in Johannesburg, South Africa.

IDEAL CANDIDATE WILL BE:

EXPERIENCE:

• Demonstrated ability of providing high level administration support.
• Intermediate/advanced MS Office 365 (PowerPoint, Excel, Word).
• Demonstrated ability of managing/owning own projects.
• Team player, build and maintain strong working relationship with internal and external stakeholders.
• Highly organized and efficient with outstanding time management skills and the ability to prioritise work effectively.
• A ‘can do’, flexible attitude with high attention to detail.
• Passionate, intelligent, resilient, and highly motivated.
• Able to work well under pressure, to strict deadlines remaining calm and professional at all times.
• Ability to maintain confidentiality at all times of information related to the company and its employees.
• Comfortable working alongside and communicating at all levels of decision makers.
• Ability to self-motivate and work independently within a dynamic environment, driven by fast decision making.
• Some travel to meeting/events as required.